This guide outlines everything you need to know to successfully request official school documents.
What are Student Document Requests: Provides an overview of a Student Document Request and why it’s used.
Document Requests Menu: View the available document types along with their corresponding processing fees and estimated turnaround times.
Request Process: Step-by-step instructions for submitting a student document request.
What are student document requests?
Student Document Requests, also referred to as Applications for Various Documents, is a service provided to students who need official copies of their school records. This includes, but is not limited to, transcripts, certificates, enrollment certifications, and other academic or administrative documents.
Document Requests Menu
For the processing fees of document requests, please refer to the table below:
Certifications | |||||
Document Name |
Turnaround Time* |
Price |
Description |
Inclusions |
Purpose |
| Bonafide Certificate | after 7 working days | Php 100 | A Bonafide Certificate is an official document issued by an institution to confirm that an individual is a genuine student or member of that institution. It serves as proof of affiliation for various purposes, such as scholarship applications or identity verification. | ||
| Certificate of Assessment | after 7 working days | Php 100 | Statement of the student’s assessed fees per term | Breakdown of tuition, miscellaneous, and other school fees, total amount | Used for financial aid applications, reimbursement, and personal records |
| Certificate of Attendance | after 7 working days | Php 100 |
An official document that confirms a student's participation in a specific class, event, or academic term. It serves as proof that the student attended the required sessions but does not indicate grades or completion of coursework | ||
| Certificate of Course Description | after 7 working days | Php 75 (first 3 pages) +25 (for each succeeding page) |
Lists the official course descriptions of courses in the student's enrolled program | Course codes, course titles, number of units for each course, and 1-paragraph course descriptions | Used for credit transfer, international applications, or employment |
| Certificate of Enrollment | after 7 working days | Php 100 | Certifies the current enrollment of a student in a particular term | Name, student number, program, academic year/term, enrollment status | For applications to scholarships, internships, or government programs |
| Certificate of Good Moral Character | after 7 working days | Php 100 | Affirms the student’s satisfactory conduct | Name, student number, good moral statement | For work requirements, licensure applications, school transfers, or further studies |
| Certificate of Candidacy for Graduation | after 7 working days | Php 100 | A Certificate of Candidacy for Graduation is an official document issued to students who have fulfilled the necessary academic requirements and are eligible to graduate. It serves as proof of the student’s intent to graduate within a specified term, subject to the completion of all remaining obligations. | ||
| Certificate of Graduation | after 7 working days | Php 100 | A Certificate of Graduation is an official document issued to students who have successfully completed all academic and institutional requirements for their program. It serves as proof that the student has met the qualifications necessary for graduation. | ||
|
Certificate of Honors (for Graduates only) |
after 7 working days | Php 100 | A Certificate of Honors is an official document conferred upon students who demonstrate exceptional academic excellence, recognizing their outstanding performance in specific programs, subjects, or overall achievements. This certificate serves as a formal acknowledgment of taccomplishments during the academic term or school year. | ||
| Certificate of Units Earned | after 7 working days | Php 100 | A Certificate of Graduation is an official document that certifies a student has completed all academic and institutional requirements for their program. It serves as proof of the student’s eligibility to graduate. | ||
| Certificate of Medium of Instruction | after 7 working days | Php 100 | An official document that confirms English or another language as the primary medium used for teaching and instruction during a student’s academic tenure. This document is often required for applications to international institutions, employment abroad, or immigration purposes. | ||
| Grade Certification (not valid for school transfer) | after 7 working days | Php 100 | Lists the grades obtained in courses during specific term(s) | Course titles, final grades, term/year taken | For employment, academic evaluation, or school transfers |
| GWA Certification | after 7 working days | Php 100 | Indicates a student’s General Weighted Average | GWA, academic term covered, course/program | For applications to scholarships, awards and honors, and graduate school or further studies. |
| Certificate of Grading System | after 7 working days | Php 100 |
Indicates MMDC's official Grading System | Name, MMDC's Grading System (table), purpose | For applications to scholarships, credit evaluation to another school, or for further studies |
Certified True Copy (CTC) | |||||
Document Name |
Turnaround Time* |
Price |
Description |
Inclusions |
Purpose |
| CTC of Certificate of Matriculation | after 7 working days | Php 100 | An official document showing the student’s registration for a specific term | Name, student number, program, academic term, tuition and miscellaneous fee breakdown, schedule, section, list of enrolled courses | Required for visa, scholarship, or employment verification |
| CTC of Final Grade Report | after 7 working days | Php 100 | A Certified True Copy (CTC) of Final Grade Report provides a summary of the student’s academic performance for a specific term, reflecting the grades earned in each course or subject and presenting the computed weighted average signed by an authorized representative with the institution's official dry seal. | ||
| CTC of Transcript of Records (CTC TOR) | after 7 working days | Php 100 | A verified copy of the official academic transcript (previously submitted) | Complete academic record, “Certified True Copy” stamp | For personal reference, document authentication, or verification |
| CTC of Diploma | after 7 working days | Php 100 | A Certified True Copy (CTC) of Diploma is an official reproduction of a student’s original diploma, verified and authenticated by the issuing institution. It is used as proof of graduation for various applications, such as employment or further studies. | ||
| CTC of Special Order No. | after 7 working days | Php 100 | A Certified True Copy (CTC) of Special Order No. is an authenticated copy of the document issued by the institution, indicating government approval of a student’s graduation. It serves as proof of compliance with regulatory requirements for academic programs. | ||
| CTC of Curriculum | after 7 working days | Php 100 | A Certified True Copy (CTC) of Curriculum is an official, authenticated copy of the academic curriculum outlining the courses and requirements for a specific program. It serves as verification of the curriculum structure for purposes such as accreditation or academic review. | ||
Transcript of Records | |||||
Document Name |
Turnaround Time* |
Price |
Description |
Inclusions |
Purpose |
| TOR for Employment, Board/PRC, Evaluation, and further studies. | at least 21 working days | Php 300 | Official academic record of all the grades in the courses taken | Course grades, program, grading system, remarks, registrar’s dry seal | Used for employment, licensure, academic review, or applications |
| TOR for Employment | at least 21 working days | Php 300 | Official academic record of all the grades in the courses taken | Course grades, program, grading system, remarks, registrar’s dry seal | Used for job applications. It serves as proof of the applicant’s educational background and qualifications for employment. |
| TOR for Board Exam/PRC | at least 21 working days | Php 300 | Official academic record of all the grades in the courses taken | Course grades, program, grading system, remarks, registrar’s dry seal | Used for for licensure exams administered by the Professional Regulation Commission (PRC). It is used to verify educational qualifications for candidates applying to take professional board exams. |
| TOR for Evaluation Purposes | at least 21 working days | Php 300 | Official academic record of all the grades in the courses taken | Course grades, program, grading system, remarks, registrar’s dry seal | Used to assess their eligibility for further studies or transfers. It serves as proof of the student’s completed courses and grades for academic evaluation |
| TOR for Further Studies (for Graduates only) |
at least 21 working days | Php 300 | Official academic record of all the grades in the courses taken | Course grades, program, grading system, remarks, registrar’s dry seal | Used for admission purposes when applying to pursue additional studies at another institution. |
*Note: Processing of document requests will only commence once all valid documentary requirements are submitted, the processing fee payment is posted, and the physical copies of your Admission documents are received.
| If you intend to transfer and would like to request your transfer credentials, please refer to this Help Guide: How to Request Transfer Credentials Package |
Request Process
To facilitate the process and provide you with the requested documents, please follow the
steps outlined below:
1. Complete the Request Form: Please take a moment to fill out the form, indicating the specific documents you wish to request.
Download the form here to initiate your student document request: Document Request Form
Download this form if you wish to transfer out and would like to request your Transfer Credentials: Application for Transfer Credentials.
2. Processing Fee: For each document request, there will be a corresponding processing
fee. Please refer to the table of fees. If you are requesting multiple documents, please
ensure you calculate the total fees accurately. Only indicate any of the following processing
codes when making a payment: 2020654321, 2020123456, and 2020765432. You can
also refer here: How to Pay for Processing Fees for Requests and Services.
3. Submission: After completing the Application for Various Documents Form and completing the payment for the processing fees, please submit a document request Google form by clicking the button below, and upload the document request form and proof of payment.
IMPORTANT: Please submit one Google Form for EACH document request.
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