How to Request a Transfer Credential (TC) Package

The Transfer Credential (TC) Package is for students (active or inactive) planning to transfer to another school. This article provides essential details on what documents are included in the package, the requirements, the step-by-step process, and the timelines you should follow to ensure a smooth transfer.

This article includes:

• List of Documents Included in the Transfer Credentials (TC) Package
• Requirements for Requesting the TC Package
• Step-by-Step Process for Requesting the TC Package
• Student Clearance Guidelines
• Frequently Asked Questions
   

Documents Included in the Transfer Credentials (TC) Package

● Transcript of Records (TOR) – to be released once your new school submits the signed
return slip
● Certificate of Transfer Credential / Honorable Dismissal
● Grade Certification
● Good Moral Certificate

Requirements for Requesting the TC Package

● Completed Application for Transfer Credentials Form: REVISED MMCL OCR 011A -
APPLICATION FOR TRANSFER CREDENTIALS_FILLABLE FORM (1).pdf
● Proof of processing fee payment amounting to ₱1,040 (For payment instructions, click here: How to Pay for Processing Fees for Requests and Services – MMDC)

Step-by-Step Process

Step 1: Fill Out the Application Form

● Download the Application for Transfer Credentials Form
● Fill it out completely and accurately
● Affix your signature on the form

Step 2: Pay the Processing Fee

● Amount: ₱1,040
● When paying, do not use your student number. Use 2020654321 or 2020123456 as the
assigned processing code.
● For payment instructions, click here: How to Pay for Processing Fees for Requests and
Services – MMDC

Step 3: Submit Your Request

● Send the accomplished form and proof of payment to: iaservices@mmdc.mcl.edu.ph

Student Clearance Guidelines

1. Clearance Signing

Your request will go through five (5) offices for clearance:

• Center for Learning and Information Resources (CLIR)
• Center for Guidance and Counseling (CGC)
• Student Affairs Office (SAO)
• Registrar’s Office
• Treasury Office

Your documents will be prepared and released only after all offices have signed off on your
clearance.

2. Pending Admission Documents (Physical Copies)

The physical copies of your admission documents must be submitted within your initial term at MMDC. If you have not yet submitted the physical copies of your admission requirements, this may cause delays in the clearance processing. Make sure to complete your physical documents submissions as part of your clearance.

3. INC Grades

• If you failed to request a course completion of your INC grade during the applicable term, the course/subject will be marked as 5.00.
• If you submitted a course completion request, your grade will be updated to 3.00 after one (1)
  term.

For more information about the Course Completion Process, please refer to this guide: Course Completion for INC Grades

4. Outstanding Balances

Clearance cannot proceed if you have unpaid balances related to tuition and/or your lease-to-own laptop account if you availed of this program. Please settle any balances before submitting your request.

For more information about the laptop device payments, please refer to this guide: How to pay for laptop devices under the lease-to-own program

For more information about the available payment channels for tuition fee payments, please refer to this guide: Tuition Fee Payment Channels

Processing Timeline

Please allow 6–7 weeks for processing. This timeline covers all internal procedures, clearance verification, and administrative validation of your records and accounts.

Frequently Asked Questions

1. Where does my clearance go?

Your clearance form will be routed through five offices:

• Center for Learning and Information Resources (CLIR)
• Center for Guidance and Counseling (CGC)
• Student Affairs Office (SAO)
• Registrar’s Office
• Treasury Office

2. When will my transfer credentials package be released?

Your transfer credentials package will only be prepared after all offices have signed your clearance. If you do not have any pending obligations, your transfer credentials will be released after 6-7 weeks.

3. What if I haven’t submitted my admission documents yet?

If you haven’t submitted the complete physical copies of your admission requirements, your clearance might be delayed. Submit them as part of your clearance process.

4. What happens to my INC grades?

• If you didn’t request completion of your INC grade during the term, it will be marked as 5.00.
• If you did request completion, your grade will be updated to 3.00 after one term.

5. Can I get clearance if I have unpaid balances?

No. If you have outstanding tuition or laptop account balances, your clearance will be on hold. Please settle all payments first.