FAQ's - Admission Document Requirements

Form 137 vs Form 138

What is the difference between a Form 138 and Form 137? Do I have to submit both documents even if they have the same content (my high school transcript)?

The Form 138 or SF-9 is your high school report card showing grades from a specific school year or grade level only. What is specifically needed for admission is your Grade 12 or 4th year high school report card. This document is usually printed on various sizes of card stock, which is thicker than most office bond papers.

The Form 137 or SF-10 is your permanent student record showing a student's academic and personal history throughout high school. This contains a student's personal information, academic records (grades per grading period), attendance record (days present and absent) and a Certificate of Transfer to verify eligibility for the next grade level at the end. This document is usually printed on a long bond paper, back-to-back.

While the F138 is usually given to the parent/guardian or student personally at the end of every semester, the F137 required for admission to college has to be requested from the school by the student and is released sealed, to be opened by the school Registrar only. Both the physical and original copies of your Form 137 and Form 138 are required to be submitted.

Credit Evaluation

I enrolled at a different college/university before transferring to MMDC, but I only attended one semester and did not finish my program there. I will opt out of course credit evaluation and declare myself as a Freshman since I already have my high school report card with me. Can I just request a Form 137 from my high school and submit them as my admission requirements?

No, you are still considered a transfer student. Please note that your admission requirements depend on your academic history and should follow the proper order of your school admission/transfer timeline. If you were enrolled under a Bachelor’s degree program at the school you last attended before enrolling at MMDC, you need to submit the requirements for transferee students.

Additionally, F137 is issued only once and indicated in it is the school where you will be enrolling into next. The F-137 that you will submit to MMCL should have the remarks "Copy for Mapua Malayan Colleges Laguna."

F137/SF10 documents sent to us without the required remarks will be considered invalid and marked as incomplete. You will have to coordinate directly with your previous school to issue you another original revised document to fulfill this admission requirement. If you require an F137 request letter, please refer to https://support.mmdc.mcl.edu.ph/hc/en-us/articles/37478613702669-Form-137-Request-Letter 

If you find that you have misplaced your F138/SF9 report card or that it had been damaged beyond use, you will have to coordinate with your previous school directly to confirm if they issue a second copy to their students and provide them with a notarized Affidavit of Loss.

In the case that they do not issue a second copy of your F138, kindly ask if they can issue you a certificate stating that they acknowledge that your report card was misplaced/damaged but cannot provide a second copy. It is important that you mail this certificate along with your F137 with correct remarks and a copy of your Affidavit of Loss so that the Registrar's Office may waive your F138 in your records and mark your requirements complete.

This document should be included in the Transfer Credentials package you requested from your previous school upon transferring out. However, note that schools differ in their document request policies and processes so it is highly encouraged that you coordinate directly with your previous school for clarification.

There are two types of Transcript of Records (TOR) documents: one for evaluation purposes and one with specific remarks to the school you will be transferring to– in your case, MMDC, which is a college under Mapúa Malayan Colleges Laguna.

Transfer credentials packages usually only include a TOR for evaluation. In order for your transcript to be issued with the required remarks, you need to first submit your Return Slip to our office where it will be processed for signing by the MMCL Registrar. 

Once signed, you need to pick up your Return Slip at the MMCL Registrar’s Office and submit it to your previous school so they may release your official Transcript of Records with the remarks: "Copy for Mapúa Malayan Colleges Laguna."

You will have to go to the Division or Regional Office (DepEd if you are a high school graduate, CHED if you are a transfer student). As all schools are required to submit their records to the Division Office, they should have a copy of your transcript/learner’s record. Kindly request for a certified true copy (CTC) of any of your academic records they have and submit these along with a certification officially confirming the closure of your last attended school.