Overview
Graduation clearance is the final verification process that confirms each candidate for graduation has completed all academic, administrative, financial, and institutional requirements prior to the final Conferral/ Commencement Exercises.
To support MMDC's fully online learning environment, the graduation clearance process has been designed so that students can complete the required clearances remotely, without the need to visit the campus or coordinate separately with multiple offices. Throughout the clearance period, the Records Team under MMDC's Student Affairs will facilitate the processing of each candidate's graduation clearance and coordinate directly with the concerned offices on your behalf.
Should any outstanding requirement or deficiency be identified during the review, you will be contacted through your MMDC Learner Email with the necessary instructions to complete the requirement within the clearance period.
Clearance Period
| Activity | Schedule |
|---|---|
| Graduation Clearance Period | Extended until November 15, 2026 |
Why is Graduation Clearance Important?
Graduation clearance confirms that all academic, administrative, financial, and institutional requirements have been completed before a candidate may be formally cleared for graduation.
Only candidates with completed graduation clearances will be eligible to:
- Participate in the December 7, 2026 Commencement Exercises
- Claim their Diploma
- Claim their Official Transcript of Records (TOR)
- Request other graduation-related academic credentials, where applicable such as Certificate of Graduation or Certificate of Honors
During the clearance period, candidates are encouraged to monitor their MMDC Learner Email regularly and promptly complete any remaining requirements or respond to requests for additional information to avoid delays in the completion of their graduation clearance.
How the MMDC Graduation Clearance Process Works
For this graduation cycle, the MMDC Records Team will facilitate the processing of each candidate's graduation clearance.
The names of all candidates for graduation have already been endorsed to the concerned offices for review. Each office is currently evaluating student records and verifying the completion of graduation requirements.
You do not need to initiate the clearance process or personally coordinate with each office.
Your responsibility is to ensure that you have completed all applicable graduation requirements listed below and to promptly respond if you are contacted regarding any outstanding requirement or deficiency.
The graduation clearance process will follow these steps:
- The Records Team initiates your graduation clearance.
- The concerned offices review your records and verify the completion of their respective requirements.
- If no deficiencies are identified, your clearance proceeds to the next office.
- If an outstanding requirement or deficiency is identified, the Records Team will contact you through your MMDC Learner Email with instructions on how to complete it.
- All identified deficiencies and remaining requirements must be completed within the official graduation clearance period.
- Once all offices have confirmed completion of their respective requirements, the Records Team will finalize your graduation clearance.
- At the end of the clearance period, all candidates will receive an update regarding the status of their graduation clearance.
To avoid delays, please monitor your MMDC Learner Email regularly throughout the clearance period.
Graduation Clearance Requirements
The following requirements will be verified as part of your graduation clearance.
1. Academic Review
What will be verified
The Academics will verify that all academic and curricular requirements have been completed and that you have received academic clearance.
Last October, the requirements have been sent out to your respective learner emails. For your reference, please see sample below:
What you need to complete
Please ensure that you have completed the following:
- 🔗 HTE Evaluation – Thoroughly evaluate your Host Training Establishment (HTE). For Portfolio Track learners, select the applicable options in the form so your responses are still recorded. If you've completed this through Camu, proceed to the next item.
- 🔗 Certificate of Completion – Upload the certificate issued by your HTE and signed by your HTE supervisor or HR representative. Ensure that the dates are correctly stated. For Portfolio Track learners, this will be issued by your Internship Coordinator or Program Head. Reach out if you haven't received yours.
- 🔗 Internship Overall Experience Evaluation – Evaluate your experience from pre-deployment to completion, including your interactions with all offices involved. If you've completed this through Camu, proceed to the next item.
- Internship Folder Completion – Ensure that all folders and documents are uploaded. Your graduation status may be changed if you have pending or incomplete requirements. Carefully follow the instructions in Camu. If you've completed this through Camu, proceed to the next item.
- Internship Folder Ownership Transfer – Transfer ownership of all internship files and folders to academics@mmdc.mcl.edu.ph. Complete this step to avoid delays in your clearance. refer to Camu for more details. If you've completed this through Camu, proceed to the next item.
- 🔗 Capstone or Feasibility Paper – Upload the final copy with all required signatures, as applicable to your program. If a panelist or adviser is not with MMDC anymore, please contact your Program Heads.
- 🔗 Exit Survey – Complete this survey.
Note: Please ensure to complete the listed requirements on or before November 8, 2026. For any questions or concerns, you may reach out to academics@mmdc.mcl.edu.ph
2. Registrar's Office
What will be verified
The Registrar's Office will verify:
- Your inclusion in the list of Candidates for Graduation as declared by the Academic Council
- The qualified and eligible completers from Term 3-SY2526, have been officially declared on October 20, 2026.
- Completion of all academic requirements
- Completeness of your admissions and enrollment records
- Completion of graduation preparation requirements
- Clearance from all concerned offices
What you need to complete
Please ensure that you have completed the following:
A. Admissions and Enrollment Records
- Submission of all required admissions documents, including:
- Form 137 (for first-year students), where applicable
- Official Transcript of Records (for transferees)
- For reference and for the complete list of admission documents, you may consult the following help articles.
Note: The Records Team have been reaching out to the students identified with admission document deficiencies. Please ensure to process the requirements from your respective last school attended. For any questions or concerns, you may reach out to records@mmdc.mcl.edu.ph
B. Graduation Preparation
- 🔗 Graduation Attendance Confirmation Form
- 🔗 Digital Photo Submission Form OR 🔗 Studio Attendance Confirmation Form
- 🔗 Graduation Fee Proof of Payment Submission Form
Graduation Photo Reminder
If you have not yet submitted your graduation photographs, please do so on or before Friday, November 15 2026.
Please refer to:
for the complete photo specifications and submission instructions.
3. Treasury Office
What will be verified
The Treasury Office will verify that all financial obligations have been settled.
What you need to complete
Please ensure that you have:
- Fully settled all tuition, miscellaneous and other fee balances
- Fully settled all processing fees, if any
- Paid the Graduation Fee
- Fully settled any outstanding obligations under the Computer Lease-to-Own Program, if applicable
Note: The Integrated Advising Team have been reaching out to the students identified with financial-related deficiencies. Please ensure to process the requirements/ submit pending payments using the appropriate payment channels and processing codes. For any questions or concerns, you may reach out to studentfinancialservices@mmdc.mcl.edu.ph or records@mmdc.mcl.edu.ph.
4. Student Affairs
What will be verified
Student Affairs will verify the completion of student conduct and Guidance Office requirements.
What you need to complete
Please ensure that you have:
- Completed all disciplinary sanctions or case requirements, if applicable
- Completed the 📎 MMDC Exit Interview Questionnaire for College Graduating Students
- Remember to take a screenshot, see sample below, for upload:
- Remember to take a screenshot, see sample below, for upload:
- Uploaded your proof of completion (screenshot) of the Exit Interview through the designated 📎 GForm: MMDC Exit Interview Questionnaire Proof of Completion
5. Alumni Center
What will be verified
The Alumni Center will verify the completion of graduate and alumni requirements.
What you need to complete
Please accomplish the following:
| Complete the 🔗 MMDC Graduate Outcomes & Career Plans Survey |
|
Evaluation of Practicum Host Company and Training:
|
|
Yearbook Data Gathering: 🔗 https://bit.ly/MMCLCollegeYearbook
|
|
Complete your Career Readiness Portfolio -
|
|
Completed at least 10 Certificates of the Wadhwani: JobReady Program and the Wadhwani Interview Coach Assessment As you prepare to graduate, we also want to help you take the next step toward your professional goals. Through the Wadhwani Skilling Program, MMDC graduates have access to a free career-readiness program designed to strengthen essential employability skills and build confidence as you navigate career opportunities. Beyond the learning courses, the program includes an AI-powered Interview Coach that allows you to practice answering job interview questions and receive feedback—an opportunity to prepare for actual interviews and future career transitions. To complete this requirement:
For more information, please access this link: 🔗 MMCL Alumni Center Graduation Clearance Guidelines 2026 |
If We Contact You During the Clearance Period
Most candidates will not need to take any additional action beyond completing the requirements listed above.
However, if an office identifies an outstanding requirement or record that needs attention, the Records Team will contact you through your MMDC Learner Email with specific instructions.
If you receive a notification:
- Review the instructions carefully.
- Complete the requested requirement within the graduation clearance period.
- Submit any requested documents as instructed.
- Reply through your MMDC Learner Email if clarification is needed.
Prompt completion of identified deficiencies will help avoid delays in finalizing your graduation clearance.
At the conclusion of the clearance period, all candidates will receive an update regarding the status of their graduation clearance.
Important Reminders
- The Graduation Clearance Period has been extended until November 15, 2026. All identified deficiencies and remaining requirements must be completed within this period.
- You do not need to initiate the graduation clearance process. Upon declaration, the MMDC Records Team has already endorsed the list of candidates to the concerned offices and is facilitating the processing of all graduation clearances.
- Your responsibility is to complete all applicable graduation requirements listed in this advisory and promptly respond if you are contacted regarding an outstanding requirement or deficiency.
- Monitor your MMDC Learner Email regularly. All graduation clearance updates, deficiency notices, and completion confirmations will be communicated through your learner email.
- If you have not yet submitted your graduation photographs, please do so on or before Friday, November 15, 2026, following the instructions in the Graduation Photo Requirements and Submission Guidelines advisory.
- Only candidates with completed graduation clearances will be eligible to participate in the December 7, 2026 Commencement Exercises and claim their graduation documents, including the Diploma and Official Transcript of Records (TOR).
- Candidates who do not complete identified deficiencies within the clearance period may experience delays in the completion of their graduation clearance and the release of graduation-related documents.
The MMDC Records Team and Student Affairs Office are committed to supporting you throughout the graduation clearance process. Should you receive a notification regarding an outstanding requirement, we encourage you to complete it as soon as possible so we can celebrate this important milestone with you on December 7, 2026.
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