[Graduation Advisory] Graduation Clearance

Activity	Schedule
Graduation Clearance Period	Extended until August 10, 2026

 

Why is Graduation Clearance Important?

Graduation clearance confirms that all academic, administrative, financial, and institutional requirements have been completed before a candidate may be formally cleared for graduation.

Only candidates with completed graduation clearances will be eligible to:

• Participate in the August 20, 2026 Commencement Exercises
• Claim their Diploma
• Claim their Official Transcript of Records (TOR)
• Request other graduation-related academic credentials, where applicable

During the clearance period, candidates are encouraged to monitor their MMDC Learner Email regularly and promptly complete any remaining requirements or respond to requests for additional information to avoid delays in the completion of their graduation clearance.

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How the MMDC Graduation Clearance Process Works

For this graduation cycle, the MMDC Records Team will facilitate the processing of each candidate's graduation clearance.

The names of all candidates for graduation have already been endorsed to the concerned offices for review. Each office is currently evaluating student records and verifying the completion of graduation requirements.

You do not need to initiate the clearance process or personally coordinate with each office.

Your responsibility is to ensure that you have completed all applicable graduation requirements listed below and to promptly respond if you are contacted regarding any outstanding requirement or deficiency.

The graduation clearance process will follow these steps:

1. The Records Team initiates your graduation clearance.
2. The concerned offices review your records and verify the completion of their respective requirements.
3. If no deficiencies are identified, your clearance proceeds to the next office.
4. If an outstanding requirement or deficiency is identified, the Records Team will contact you through your MMDC Learner Email with instructions on how to complete it.
5. All identified deficiencies and remaining requirements must be completed within the official graduation clearance period.
6. Once all offices have confirmed completion of their respective requirements, the Records Team will finalize your graduation clearance.
7. At the end of the clearance period, all candidates will receive an update regarding the status of their graduation clearance.

To avoid delays, please monitor your MMDC Learner Email regularly throughout the clearance period.

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Graduation Clearance Requirements

The following requirements will be verified as part of your graduation clearance.

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1. Academic Review

What will be verified

The Academics will verify that all academic and curricular requirements have been completed and that you have received academic clearance.

What you need to complete

Please ensure that you have completed the following:

• 📎  Practicum Form 07: Host Training Establishment (HTE) Evaluation
• 📎  MMDC Internship Impact and Employment Outcomes Survey
• 📎  Student Research Upload (Capstone or Feasibility Study)
• 📎  Upload of Internship Certificates of Completion 

Note: These academic graduation requirements are administered through your CAMU Learning Management System (LMS). For detailed instructions, submission guidelines, and applicable deadlines, please refer to the announcements and instructions posted in your CAMU LMS

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2. Registrar's Office

What will be verified

The Registrar's Office will verify:

• Your inclusion in the list of Candidates for Graduation as declared by the Academic Council
• Completion of all academic requirements
• Completeness of your admissions and enrollment records
• Completion of graduation preparation requirements
• Clearance from all concerned offices

What you need to complete

Please ensure that you have completed the following:

A. Admissions and Enrollment Records

• Submission of all required admissions documents, including:
  • Form 137 (for first-year students), where applicable
  • Official Transcript of Records (for transferees)

B. Graduation Preparation

• 📎  Application for Graduation / Attendance Confirmation Form
• 📎  Graduation Photo Submission
• 📎  Baccalaureate & Toga Arrangements Form
• 📎  Additional Guest Ticket Request Form (if requesting additional tickets)
• 📎  Graduation Fee Proof of Payment Submission Form

Graduation Photo Reminder

If you have not yet submitted your graduation photographs, please do so on or before Friday, August 7, 2026.

Please refer to:

📎 Graduation Advisory: Graduation Photo Requirements and Submission Guidelines for the August 20, 2026 Commencement Exercises

for the complete photo specifications and submission instructions.

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3. Treasury Office

What will be verified

The Treasury Office will verify that all financial obligations have been settled.

What you need to complete

Please ensure that you have:

• Fully settled all tuition, miscellaneous and other fee balances
• Paid the Graduation Fee
• Fully settled any outstanding obligations under the Computer Lease-to-Own Program, if applicable

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4. Student Affairs

What will be verified

Student Affairs will verify the completion of student conduct and Guidance Office requirements.

What you need to complete

Please ensure that you have:

• Completed all disciplinary sanctions or case requirements, if applicable
• Completed the 📎 MMDC Exit Interview Questionnaire for College Graduating Students
  • Remember to take a screenshot, see sample below, for upload:
• Uploaded your proof of completion (screenshot) of the Exit Interview through the designated 📎 GForm: MMDC Exit Interview Questionnaire Proof of Completion

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5. Alumni Center

What will be verified

The Alumni Center will verify the completion of graduate and alumni requirements.

What you need to complete

Please accomplish the following:

• 📎 Online Data Gathering for the Blue & Silver Yearbook
• 📎 MMDC 2026 Post-Graduation Plan Survey

 

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If We Contact You During the Clearance Period

Most candidates will not need to take any additional action beyond completing the requirements listed above.

However, if an office identifies an outstanding requirement or record that needs attention, the Records Team will contact you through your MMDC Learner Email with specific instructions.

If you receive a notification:

• Review the instructions carefully.
• Complete the requested requirement within the graduation clearance period.
• Submit any requested documents as instructed.
• Reply through your MMDC Learner Email if clarification is needed.

Prompt completion of identified deficiencies will help avoid delays in finalizing your graduation clearance.

At the conclusion of the clearance period, all candidates will receive an update regarding the status of their graduation clearance.

 

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Important Reminders

• The Graduation Clearance Period has been extended until August 10, 2026. All identified deficiencies and remaining requirements must be completed within this period.
• You do not need to initiate the graduation clearance process. Upon declaration, the MMDC Records Team has already endorsed the list of candidates to the concerned offices and is facilitating the processing of all graduation clearances.
• Your responsibility is to complete all applicable graduation requirements listed in this advisory and promptly respond if you are contacted regarding an outstanding requirement or deficiency.
• Monitor your MMDC Learner Email regularly. All graduation clearance updates, deficiency notices, and completion confirmations will be communicated through your learner email.
• If you have not yet submitted your graduation photographs, please do so on or before Friday, August 7, 2026, following the instructions in the Graduation Photo Requirements and Submission Guidelines advisory.
• Only candidates with completed graduation clearances will be eligible to participate in the August 20, 2026 Commencement Exercises and claim their graduation documents, including the Diploma and Official Transcript of Records (TOR).
• Candidates who do not complete identified deficiencies within the clearance period may experience delays in the completion of their graduation clearance and the release of graduation-related documents.

The MMDC Records Team and Student Affairs Office are committed to supporting you throughout the graduation clearance process. Should you receive a notification regarding an outstanding requirement, we encourage you to complete it as soon as possible so we can celebrate this important milestone with you on August 20, 2026.