How to Request for Study Overload

Overload

An overload is defined as enrolling in more than the maximum course load prescribed per term, typically over 17 or 18 units as indicated in the Curriculum Plan. An approved Study Overload allows students to take additional courses beyond the standard load.

• Eligibility Criteria:

  • Academic Standing: A strong academic record is required to request for a study overload. 

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  • Completion Status: A student requesting for study overload must be on their graduation year, or on their last 3 terms of study. It is strongly recommended however to maintain a low number of units to enroll in during the internship term which is the last term before graduation.

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  • By Approval by the Program Heads: Overload requests are for evaluation and approval by the Program Heads to ensure students can manage the additional courses without negatively impacting their academic performance.

• Application Procedure:

  • Application Period: Request for study overload must be requested after the grade posting day of the preceding term and before the start of the enrollment period when the student plans to take a study overload.

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  • Formal Request: Student submits a request, via the designated Enrollment Appeal Google form. This request should include the reasons for needing to enroll in the additional units, such as the need to graduate on time, needing to accomplish the prerequisites for advanced courses, or other academic goals.

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  • Advisor Consultation: An academic advising session may be scheduled, if deemed necessary by the Program Heads, to discuss the feasibility and implications of taking an overload. The student need to be able to present a Plan of Study which lists the courses he/she is planning to take in the current and succeeding terms until graduation. 
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  • Review and Approval: The Program Heads evaluates and grants approval based on the student's academic history, performance, and justification for the overload.

• Conditions and Restrictions:

  • Limits on Overload: Even if approved, there may be an upper limit on the number of additional units a student can take, to prevent overextension. This is based on the evaluation and approval of the Program Heads.

• Requirements:

  • The following are the requirements for the Request to Study Overload to be processed. These need to be completely filled out and signed by the Program Head to indicate their approval. 
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      1. Letter from the Student with attached Plan of Study - to be included in the Google form submission - Please use the templates below:
         • Letter of Request Template - Fill out and sign this Letter of Request

         • Plan of Study Template - Click "File" > Make a Copy > Fill out the Plan of Study > Save as PDF

            

      2. Request to Study Overload Form - also to be included in the Google form submission.

          

• Steps:

  1. Student submits the request, including the letter and form, to the Program Heads via the Enrollment Appeal Google form and seeks their approval. 
  2. The student complies with the additional requirements of the Program Heads when necessary. 
  3. The Academics team reviews the request and communicates the result (approved or disapproved) directly to the student through the official Academics team email (academics@mmdc.mcl.edu.ph).
  4. For approved requests, the Enrollment Team validates the approval and facilitates the application of the overload request in CAMU.
  5. Once the overload request has been successfully applied in CAMU, the Enrollment Team notifies the student that the request has been processed.
  6. The student may proceed with enrollment only after the approved overload request has been reflected in CAMU. Please do not finalize your enrollment while your overload request is still pending, as the requested course(s) must first be applied to your record before enrollment is finalized.